Come join K2, Docusign and Microsoft at the Silicon Valley Microsoft Technology Center for our lunch seminar:
EVENT ONE: Driving Digital Business with Electronic Signatures
Thursday, June 9, 2016 | 10:30 am – 1:30 pm | Microsoft Technology Center – Mountain View, CA
Demand for digital signatures is growing at a rapid pace. Electronic signatures are just one part of a larger process. By integrating DocuSign’s Digital Transaction Management (DTM) platform with K2, customers can create end-to-end business process applications that require signing without ever leaving the process.
Join K2, DocuSign and Microsoft for a lunch seminar in Silicon Valley! This informative event will consist of three unique 45-minute sessions covering legality issues, integration points within the context of business process management, as well as showcase a live demonstration of these capabilities.
On-sight parking is free. Lunch will be provided. Please note any dietary restrictions in the appropriate registration field.
Efficiency and Speed with Digital Transaction Management
The above photo of the office of the 1940s always amazes me. How many icons of physical office workflow can you identify that are still in use today? If you take a peek around your office, what do you see? The file cabinet, the stapler, the 2-hole punch, the folder, paper documents, and God forbid a type writer. We know these tools work, and they are time-tested, but they certainly come with a ton of drawbacks from an efficiency and speed of business perspective. In a Forrester survey commissioned by DocuSign, respondents identified the top issues in dealing with analog processes:
Errors Due to humans and analog process – 50%
Cumbersome paper-oriented tasks such as scanning and document management – 44%
Difficulty collecting and managing documents from multiple sources – 42%
Difficulty administering and controlling documents over time – 39%
Lack of security over physical documents – 37%
Difficulty maintaining visibility on location and status of documents – 34%
With the highly competitive corporate landscape today, organizations just cannot conduct business at the “speed of paper”, and digitizing key operation processes has become mandatory. One key area of focus has been Digital Transaction Management (DTM). So what is DTM? Below is the Wikipedia definition:
But DTM is just one piece of the pie when looking to drive operational efficiency. DTM technologies, like DocuSign, can enable electronic signatures, but what about all the process pieces that surround getting a document ready to sign? Adding a business process management suite with DocuSign integration can create a smooth process, and add the below value through standard BPM pillars:
Data Integration Layer – the pulling of information from existing line of business systems can help in the auto-creation of a signed document. Take a contract process where account information is automatically pulled from CRM, instead of manually entering data.
Digital Forms – Forms can provide consolidated work desk experience for document assembly, and provide for a review and approval interface.
Workflow – a digital process can be standardized and managed through a workflow. This can automate notifications, approvals as well as escalations during the document build, review and approval phases. With the data it collects, it can also provide insight into the overall process.
Reports – Providing real-time process insight allows true management of any digital transaction process, as well as the ability to maintain historical data for audit and review purposes.
Digital signatures have taken many industries by storm, but why aren’t all businesses moving to this advanced technology. I wanted to give a quick overview of some of the core advantages:
Speed of Transaction – I see it all the time in my personal and business life: “I will email you this document. Can you print, sign and return? Preferably via fax?” Really? Isn’t this 2015. Saving time and money with documents that can be prepared for a quick digital transaction provides an efficient, simple way to conduct business.
Scalability – Document preparation and processing is a costly and inefficient exercise for any business. Try and grow your business with these legacy processes in place, and there are just so many transactions one person can complete in a day.
Customer Service – customers find it so refreshing to just review and click, right through the convenience of their browser.
Control and Insight – Digital signature technology today can be integrated with workflow, forms and business process applications. Using these signatures creates a seamless process, and total control and visibility throughout the steps. See K2’s integration here: Digital Signatures in Business Process Applications and Workflow.
Business Anywhere, Anytime – Digital signatures provide the ability to sign documents anywhere, anytime, regardless of device and location.
These are just a few advantages digital signatures can bring to any business. Want to learn more? Checkout the webinar below: